ARUCC News and Updates

Update from Memorial University Following Historic Snowstorm

In light of an unprecedented snow storm and the state of emergency that was declared in St. John’s, Memorial was faced with having lost seven instructional days in the first three weeks on the Winter Semester.  Given that so much instructional time was lost so early in the semester and the potential for further lost time due to inclement weather, discussions started on what the University’s response should be.  It was decided that maintaining academic integrity of the semester was critical as well as consulting with key stakeholders and being as fair as possible to students.

Memorial’s Senate Committee on Undergraduate Studies held an emergency conference call and developed a proposal to make modifications to the academic semester.  The proposal included adding five instructional days to the semester including a Saturday, removing one study day before examinations and extending the examination period.  This proposal was then shared with the Provost, the President, Dean’s Council, and student and faculty unions.  When no major concerns were identified in this process, Senate Executive endorsed the proposal. Upon the proposal being endorsed, it was rapidly disseminated to the university community via our safety app, email and social media.  We developed an FAQ page to answer questions we anticipated receiving and provided a commitment to respond to questions not covered in the FAQs within 24 hours.  The FAQ page was updated as questions were received and as new information became available.  The most common question received from students, was ‘I have travel planned during the extended exam period what should I do’.

It took about 48 hours from the first conference call on what should the University do about the semester until a decision was made public.  This is even more remarkable as no vehicles were allowed on the road in St. John’s; so the whole process was completed by email and conference calls.  It was remarkable to see the university community come together in light of a snow storm, aptly name Snowmageddon, that gave us three feet of snow (and snow drifts of ten feet) and made St. John’s hilly streets look like ski hills.


ARUCC Projects

From time to time, ARUCC receives the mandate from membership to resource and steward important national projects to further advance our industry in the work that we do. The following are a list of some of these important initiatives:

  • ARUCC Groningen & Student Mobility Project - advancing national and international student mobility through trusted electronic data exchange. The primary goal of the initiative includes enhancing Canada-wide data exchange capacity by creating a national network that supports post-secondary institutions and students.

  • Calendar Project - developed as a resource for ARUCC members involved in the production of academic calendars for their respective institutions. It provides information on what other institutions are doing on a number of identified issues and contact information for colleagues who may wish to network with others dealing with similar concerns.

  • Transcript & Transfer Guide - a national, online resource for Canadian registrarial and pathway practitioners and policy developers. It contains standards, definitions, and additional resources for close to 500 transcript and transfer credit terms in an online, searchable format. This resource is intended to encourage best practice and enhance student mobility and data portability.

ARUCC Honoured with PESC 20th Anniversary Distinguished Service Award

Washington, D.C. The Board of Directors of PESC is pleased to recognize the Association of Registrars of the Universities and Colleges of Canada (ARUCC) as recipient of PESC’s 20th Year Anniversary Distinguished Service Award. The Distinguished Service Award, which serves as PESC’s opportunity to say thank you for being a champion and leader of student mobility and for making a positive impact on education, will be presented at the opening session of PESC’s Fall 2017 Data Summit in Toronto 25th – 27th October 2017.

 "ARUCC represents 180 Canadian universities, colleges and institutes and over 800 individual members. Our work impacts the entire academic enterprise and supports each student throughout his or her academic journey,” states Charmaine Hack, University Registrar at Ryerson University and ARUCC President.  “Receiving the 2017 PESC Distinguished Service Award is a tremendous honour and reinforces ARUCC’s decision to lead the Canadian discussion with regard to student and data mobility and exchange,” she adds.

Additional Resources

Regional Associations
ARUCC's Partnerships
SEM related presentations and papers -
British Columbia Council on Admissions and Transfer (BCCAT) –
Campus Manitoba -
Alberta Council on Admissions and Transfer (ACAT) - Central Canada
Ontario Council on Articulation and Transfer (ONCAT) –
New Brunswick Council on Articulations and Transfer (NBCAT) -
Maritime Provinces Higher Education Commission (MPEC) –

History of the ARUCC Research Working Group

The ARUCC Research Working Group emerged in response to a need for greater engagement in current and potentially new research projects of interest to the membership that are in keeping with ARUCC’s mandate. A report was created and circulated to the members in the spring of 2012. The intention of this document was to engage the national registrarial community and capture their interest in enhancing the research thrust within ARUCC.

Initial Results

An earlier committee chaired by Dr. Kate Ross developed the proposal and suggested terms and structure for an ARUCC Research Working Group. Further, this team supported conference organizers by developing a track of research-oriented sessions at the ARUCC 2012 conference. One of these sessions presented the Research Working Group inaugural report and focused on garnering advice and support for moving forward. Additional suggestions from those that attended the session included:

  • Creating a section of the ARUCC web site devoted to publishing the thesis work of registrarial members who are pursuing research projects and graduate level work.
  • Creating an online resource of research studies including providing links to existing research compendiums relevant to registrarial interests.
  • Supporting research efforts of ARUCC as they arise.

The session included 15 members from across Canada who signaled the importance of such a committee. As such, the ARUCC executive, at its June 2012 meeting, approved the creation of the Working Group as a non-voting, volunteer Working Group.

Work to Date

The recent and current work of the committee includes: